BOOTH PAYMENT: A non-refundable deposit of 25% of the rental amount is required to secure the booth reservation online and the remaining balance is due in full by February 20, 2021. All accounts not paid in full by or on February 20th will be canceled, and all rights of the Exhibitor here under shall cease and terminate, no exceptions. Neither this Contract nor its associated accounting is transferable. All payments must be in US Dollars.
Any Vendors who reserve their booth space after Feb 20th will be required to pay in FULL and those after April 15th will not be included in the brochure due to turn-around time on printing.
If the Tennessee Outdoor Rendezvous Deer Expo is cancelled by State, City or by the Farm Bureau Expo Center due to the Covid-19 pandemic, the Exhibitor is entitled to a full refund or the opportunity to roll their payment to the 2023 Rendezvous.
TERMINATION OF CONTRACT: This contract may be terminated by Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions at any time on the breach of any of the conditions by the Exhibitor, and thereupon all his rights hereunder shall cease and terminate, and any payments made by him on account hereof, prior to said termination, shall be retained by Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions and may thereupon resell said space.
DESTRUCTION OF PROPERTY: In case the premises are destroyed by tornado, fire or by other causes, or in case of any circumstances whatsoever during the show, the booth exhibit fee will not be refunded. The Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions is released from any and all claims for damages, which might arise upon consequence thereof. In the event, that, for any reason, the Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions is not held as proposed, the Exhibitor shall receive a refund of any amounts paid on exhibit space other than deposits, releasing all claims or damage from the Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions
LIABILITY: The Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions will not be liable for any loss or damage to property of Exhibitors, or its employees, due to fire, robbery, accidents, or any cause whatsoever that may arise from use and occupancy of leased space or building. The Exhibitor agrees to indemnify and hold harmless the Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions and any of affiliates and/or agents.
PROOF of LIABILITY INSURANCE PROOF of LIABILITY INSURANCE to cover their actions and leased space must be received by TN Outdoor Rendezvous no later than APRIL 22nd 2022. All exhibitors or vendors must have commercial exhibitor/vendor insurance with liability limits of $1,000,000 (1 million) listing: Tennessee Outdoor Rendezvous & Deer Expo & LSB Promotions, Farm Bureau Expo Center & its officers, officials, agents, employees & volunteers as additionally insured.
Exhibitors with current liability policies, can possibly add TN Outdoor Rendezvous and LSB Promotions as Certificated Holders with their provider for the three day event. All Insurance policies must include the awareness that there will be firearms on the premises.
No vendor will be allowed to set-up without liability insurance on file.
Assignment, subletting or donation of space, partially or in its entirety, is not permissible. Shared spaces must have ALL parties names included on the rental agreement.
CITY, COUNTY AND BUILDING RULES- The Exhibitor agrees to obey all rules of the Farm Bureau Expo Center , which may now be in existence or which hereafter may be made, and to abide by the rules and regulations of the Lebanon and Wilson County Departments of Building, Fire, and Health, and such other Departments whose duties embrace regulations of exhibits, etc.
ADDITIONAL TERMS: The management of the Tennessee Outdoor Rendezvous Deer Expo & LSB Promotions reserves the right to decline or prohibit any exhibit or portions thereof, and to permit only such, or conduct, as shall be approved by it. Show management reserves the right to make location/space changes, with no advance notice to the Exhibitor, that will in the opinion of show management, be of benefit to the show. The decision of the show management must be accepted as final in any dispute between Exhibitors or any situation not covered by the following rules and regulations.
SALES TAX – Exhibitors that are making sales and delivering tangible goods in the State of Tennessee are required to collect and report sales tax. All exhibitors must have a copy of their State Tax ID# in their possession or located somewhere in the booth at all times.